Guidelines for Presenters, Discussants and Moderators
Format of Presentations:
Paper sessions will have about 3 papers presented in each 90 minute session, giving each presenter 20 minutes.
Presenters
You are allocated a maximum of 20 minutes to present your paper. Please think of the best way how to communicate the key elements of your paper within this time. Consider that you are not able to read out your complete paper. Therefore it is necessary to adjust your presentation accordingly.
Although the conference papers are available online for several weeks prior to the conference, you should not assume that everyone attending your presentation have already read your paper.
PowerPoint facilities will be supplied in each conference room, for those who want to use them. Preload your PowerPoint presentation on to a memory stick and bring this with you to your session. Please ensure that your presentation is loaded onto the computer in the assigned room before the beginning of the session.
Discussants
Each presentation has a discussant. The discussant comments on the paper and opens up areas for discussion. The discussant has a maximum of 10 minutes for initial comments. Papers will be available online.
Moderators
The presentation of papers are organised into a number of different sessions. In each session, two to three papers are presented. The timetable for each presentation is as follows:
- Presentation of Paper (20 minutes)
- Discussants comments (10 minutes)
- Discussion (10 minutes)
- Changeover (5 minutes)
TOTAL TIME (45 minutes)
Moderators are expected to arrive at the session rooms 10 minutes prior to the beginning of the sessions. The role of the moderator is to keep the schedule on time and to chair the discussion. Moderators may of course take part in the discussions themselves, but it is not their role to make lengthy introductory presentations of their own. The moderator’s most important task is to ensure each element of the session (i.e. presentation, discussant’s comments, discussion) begins and ends on time.
Moderators have cards to hold up 5 minutes and 2 minutes before the end of each presentation. If either the presenter or the discussant continues beyond his or her allotted time, then the moderator must act firmly to bring the speaker’s contribution to a close.
During the discussion part of the session, it is recommended that the moderator allows several contributions from the audience before inviting the presenter to respond. In this way, an exclusive dialogue between the presenter and one member of the audience is avoided. The discussant should be encouraged to take a further part in the discussion if he or she so wishes.
Submission of Proposals
Those interested in presenting papers at CEAF 2010 are requested to submit a proposal (in English) of their paper by 16th June 2010. The proposal must not exceed 300 words (excluding bibliography) and should include the following:
• The research questions that the paper will address
• The methodological approach
• A description of what is original about the research
• Max. 5 keywords that reflect the content
In addition, an illustrative bibliography should be included, which demonstrates knowledge of relevant literature.
Please, use our online mail caribbeanedartsfest2010@gmail.com to submit your proposal for review.
Submitting a Proposal:
1. Create a title page for your submission. The title page should include:
- Title of the submission paper
- Name(s) of the author(s)
- Department(s) and affiliation(s)
- Mailing address(es)
- E-mail address(es)
- Phone number(s)
- Fax number(s)
2. Email your abstract and paper, along with a title page, to mail caribbeanedartsfest2010@gmail.com for the attention of the Chair, Yvonne Weekes or Dr. Suzanne Burke. |
